POLICY STATEMENT
Rozelle Child Care Centre promotes the protection of privacy and the need for confidentiality, and believes this is fundamental in providing a high quality child care service.

RATIONALE
Rozelle Child Care Centre collects personal information relating to each family in order to provide your child with an individual developmentally appropriate program that is educational, stimulating, nurturing and safe.  All information relating to your child is regarded as confidential, and will be used for the specific purpose of planning and programming.

SOURCE DOCUMENTS

KEY RESOURCES
Community Child Care Co-Op – Oct 2005
www.ccccnsw.org.au

PRACTICES
1.1 Rozelle CCC requires certain information be collected and disclosed in accordance with: laws that directly relate to the operation of a children’s service; and the administration of Child Care Benefit.

1.2 RCCC discloses personal and sensitive information to the service’s staff, for the specific purpose of administration and education of your child.

1.3 When information is given to Government Departments, no identification details are included, except in cases where it falls under Mandatory Reporting requirements, such as with the Department of Community Services, the NSW Ombudsman or a Court of Law.

1.4 RCCC will obtain parent/guardian permission before disclosing a child’s personal and sensitive information to a professional attending the Centre for the specific purpose of providing a service for your child.  This includes Early Intervention specialists, Speech Therapists, Occupational Therapists, Doctors and counsellors.

1.5 RCCC may disclose personal and sensitive information concerning a child and/or parents and guardians to child protection and law enforcement authorities if we reasonably believe we are required by law to do so.

1.6 Personal information collected about children is regularly disclosed to their own parents or guardians.  On occasions, information such as children’s personal achievements, child portfolios and photos are displayed within the boundaries of our service building.

1.7 Parents/guardians have the right to access personal information collected about them or their child.  There may be, however, occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the service’s duty of care or where children have provided information in confidence.

1.8 RCCC engages in fundraising activities from time to time.  Information received by you may be used to make an appeal to you, such as assisting in some way to the fundraising event, where relevant.  We will not disclose your personal details to third parties for their own marketing purposes without your consent or for any other reason than for the purpose it was collected.

1.9 RCCC will include your child’s name, age and specific needs in their Carer’s Focus Child Folder.  RCCC may include your emergency contact details in a “Class List” and in RCCC contact directory.  Access to these is limited to the staff at RCCC.

1.10 If you provide RCCC with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the Centre and for what purpose.  You will also need to inform them that they can access that information if they wish to do so.

1.11 RCCC takes all reasonable precautions to ensure personal information that we collect, use and disclose is accurate, complete and up to-date.  Please ensure you inform the service of any changes to the information supplied.

Policy Developed:  April 2004

Date Reviewed by Management Committee:  13th February 2006